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You're probably good and familiar with Gmail by now. Here are some tips and tricks for spending less time in your inbox and more time teaching! We recommend keeping school email on school devices—your iPad and Macbook are perfect for that.
Sure, you can add Gmail to your phone, but easy access often turns into notification overload. Protect your downtime!
Staff Directory 📖
Staff Directory 📖
Just start typing a colleague’s name in the To: field—Gmail will autocomplete it from the school directory.
Staff emails look like this: Jane Doe jdoe@yourschool.ca
Student emails look like: Ashley Spinelli ashleyspinelli@yourschool.ca
Though you should never need to send your students an email!
Email Groups 🏘️
Email Groups 🏘️
You can use the following pre-made groups, just be sure to replace @school.ca with your school's domain.
staff@school.ca
All staff members including EAs, administrators, and specialiststeachers@school.ca
All Grade level Teachers and Specialists (French, PE, Music)office_staff@school.ca
All Principals, VPs, and Office Administratorsprimary_teachers@school.ca
All Grade K-3 Teachersintermediate_teachers@school.ca
All Grade 4-7 Teachersteaching_assistants@school.ca
All Teaching Assistants
Saving and Accessing Additional Contacts 👥
Saving and Accessing Additional Contacts 👥
In addition to instant access to all your colleague's emails, you can save email addresses manually by adding people to your contact list.
The best way to do this is by saving the contact details from an existing email:
In an email, hover your cursor over the name of the sender
When the dialogue window shows up, choose Add Contact
To add additional details to your new contact, choose the edit pencil icon
You can access your contact list later by navigating to contacts.google.com or by going to your App Launcher (waffle) and choosing Contacts
Try it yourself ✨ Ask your Office Admin if there are any other Group Emails your school has set up!
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